The risks of paper-based compliance
Rental property compliance is not optional. These are the gaps that lead to fines and enforcement notices.
Missed renewal deadlines
Up to £30k fines
CP12 every year. EICR every 5 years. Legionella assessments. It's easy to lose track across multiple properties.
Compliance requests
28-day legal deadline
Tenants can request a copy of the EICR in writing. You must provide it within 28 days or face enforcement action.
Lost certificates
Paper copies go missing. PDFs get buried in email. When your local authority asks for proof, you can't find it.
Sharing with tenants
Landlords must provide copies of gas safety records to tenants. Posting paper copies every year is slow and error-prone.
What CertBox gives you
Everything you need to stay on top of compliance across your portfolio.
Expiry reminders
CertBox tracks renewal dates and sends reminders before certificates expire. Book your contractor before the deadline, not after.
Instant retrieval
Every certificate is stored and searchable by property, type, or date. Find any document in seconds.
Share with tenants
Send a secure link instead of posting paper copies. Your legal obligation is met the moment you hit send.
Verify contractor certs
Scan the QR code on any CertBox certificate to confirm it's genuine and hasn't been altered.
Your legal obligations at a glance
Every rental property in England requires these certificates. CertBox tracks them all.
Annual renewal required. Must be provided to tenants within 28 days of their request, and to new tenants before move-in.
Every 5 years or at change of tenancy. Must produce a valid copy within 28 days of a written request from tenant or local authority.
Smoke alarms on every storey, CO alarms in rooms with solid fuel appliances. Regulations amended in 2022 to include gas boiler rooms.
Required for all rental properties. No fixed renewal interval, but must be reviewed when conditions change.
Required before marketing a property to let. Minimum E rating for new tenancies. Valid for 10 years.
No legal interval, but recommended annually for furnished rentals. Required by some local authority licensing schemes.
How it works
Ask your contractor to use CertBox
They sign up free in 30 seconds. No commitment required.
They create the certificate on-site
Your contractor fills in the form on their phone. The certificate is generated as a professional, typed PDF.
You receive a secure link
Open it, download the PDF, or share it with your tenant. Every certificate is stored in your account automatically.